Integration of SAP GTS and SAP EWM in the Goods Receipt Process

The company places a purchase order for goods with a supplier. The supplier confirms the order and may also advise the delivery.

An expected goods receipt is generated in EWM based on the purchase order. Upon arrival of the goods, an inbound delivery is created referencing the Expected Goods Receipt.

As soon as the (import) consignment arrives, the corresponding inbound delivery is created based on the Expected Goods Receipt. Within the inbound delivery, a flag is set to define the consignment as relevant for customs, thereby triggering the subsequent customs process. The quantities and delivery items of the expected goods receipt (as per the purchase order) can be changed when creating the inbound delivery according to the delivery documents. If the (customs) consignment relates to multiple expected goods receipts, multiple inbound deliveries are created.
For consignments requiring clearance, it's crucial to note that unloading from the delivery vehicle is not permitted until the unloading permission (refer to step 5) is obtained from customs.
The EWM inbound delivery is then transmitted to S/4HANA, where it is replicated and visible in the purchase order history. In the event of a partial delivery, the remaining order quantity is appropriately reduced, and an updated Expected Goods Receipt is generated.

Das Eintreffen der Sendung muss der Zollbehörde durch eine sogenannte Ankunftsanzeige gemeldet werden. Dies geschieht durch die Erfassung der MRN des Begleitdokuments der Sendung in EWM, die über eine Schnittstelle an GTS zur Übermittlung an den Zoll weitergeleitet wird. Dies geschieht, sobald die Anlieferung in SAP EWM auf den Status „In Yard“ gesetzt wird.

Upon reviewing the arrival notification, the customs authority issues an unloading permission, allowing the company to unload the consignment from the delivery vehicle. This permission is transmitted from customs to EWM via GTS.

Nach dem Entladen der Sendung vom Anlieferfahrzeug muss die Konformität der Zollsendung überprüft werden, indem die Abwicklungsfrist auf dem Begleitdokument sowie die Anzahl der Packstücke überprüft werden. Das Ergebnis der Prüfung wird in EWM erfasst, und die Sendung wird entsprechend als „konform“ oder „nicht konform“ gemeldet.

If the consignment is found to be compliant, customs issues a status message confirming the completion of the transit procedure and sends a safekeeping notification. Consequently, the consignment is considered as presented. Depending on the authorization, it must be temporarily stored until it undergoes a subsequent customs procedure. During this period, the goods must remain unaltered, but activities such as quantity checks or preservation measures such as refrigeration for refrigerated goods are permitted.

Once the consignment has been checked, the goods receipt for the inbound delivery can be posted. To prevent the products from being altered, such as being used in production or fulfilling customer orders, they are assigned the stock type "blocked stock."
If any discrepancies are found between the physically received goods and the delivery documents, adjustments must be made to the EWM delivery accordingly, as subsequent GTS documents are generated based on this information.
The goods receipt in SAP EWM is then distributed to S/4HANA, where it is visible in the purchase order history.

The customs consignment must now be transferred into a subsequent procedure, such as free circulation. In GTS, the consignment is held in a worklist where it can be transferred to a subsequent customs procedure such as the local clearance procedure (depending on the company’s authorization). Once the subsequent customs procedure is chosen, the goods are considered released (subject to authorization), allowing for unrestricted use from a customs standpoint.
This initiates a stock transfer in EWM (e.g. to quality inspection stock or unrestricted use, based on configuration settings).
Based on the data from the inbound delivery and the selected subsequent procedure, along with the stored authorizations, GTS generates an import customs declaration. This declaration must be reviewed, modified, or supplemented with additional information as needed, before being sent to the customs authorities.

Once the stock posting is completed, the goods receipt processes for the consignment and materials (such as quality inspection, labeling, repackaging, storage, etc.) can be performed.

When the import customs declaration is transmitted, the customs authority receives the necessary data to determine import duties and taxes.

The customs authority acknowledges receipt of the declaration by sending an electronic processing notification. Following an examination of the declaration, the customs authority issues a decision regarding the declaration, which includes either releasing or blocking the consignment. Upon release, the import process is provisionally completed.